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Dropbox for Business vs OneDrive for Business vs Google G Suite

Dropbox for Business vs OneDrive for Business vs Google G Suite

In this article, we will overview the most popular business-storage solutions on the market - Microsoft One Drive for Business, Gsuite from Google and Dropbox Business. If you need to evaluate a new solution, looking to move from bulky on-prem to the cloud and just want to simplify your daily office routines, continue reading.

Table of Contents

    Comparison of Dropbox for Business vs OneDrive for Business vs Google G Suite

    No matter the scale and size of a business, an organization generates hundreds or even thousands of files each day, some of which need to be retained for financial or legal purposes. Choosing a cloud storage platform that aligns with your business needs is critical as it is a cost-efficient and secure way to ensure that business data remains accessible and protected. Are you confused about whether to choose OneDrive for Business or Dropbox for Business or do you have some questions about the full-scale capabilities of Google G Suite?

    Here is a head-to-head comparison of these options.

    Evaluation of Pricing and Features

    Basic Plan

    OneDrive for Business Dropbox for Business G Suite
    Pricing Plan 1

    $60.00/year per user (storage only)

    Standard plan

    $12.50 /user/month (annual payment) starting at 3 users

    Basic

    $5.00/month per user

    Storage and file sharing
    • 1 TB of storage
    • Users can store files up to 15 GB in size
    • Local copies of files or folders sync
    • Built-in search and discovery tools
    • 3 TB of storage
    • 120 days of file recovery
    • Smart Sync
    • 30GB of cloud storage
    Collaboration
    • Word, OneNote, PowerPoint, and Excel documents with Office Online
    • File sharing
    • Moving and managing files between OneDrive and SharePoint
    • Cooperative Writing
    • Document Management
    • Project Management
    • Synchronous Editing
    • Version Control
    • User and company-managed groups
    • Documents, Spreadsheets, and presentations
    • Video and voice conferencing
    • Business email through Gmail
    • Team messaging
    • Shared calendars
    Security and administrating
    • Data loss prevention
    • In-place holds and data-retention controls
    • 256-bit AES and SSL/TLS encryption
    • Sharing permissions
    • 2FA
    • Sharing permissions
    • Dropbox Paper admin tools
    • Admin console and audit log
    • Remote device wipe
    • Security and administration controls
    Deployment
    • Desktop and browser-based experiences
    • Mobile apps
    • Cloud, SaaS, Web
    • Installed - Mac
    • Installed - Windows
    • Mobile - Android Native
    • Mobile - iOS Native
    • Cloud, SaaS, Web
    • Mobile apps
    Integrations
    • Office 365 integration
    • FastTrack deployment support with the purchase of 50+ seats at no extra cost
    • Office 365 integration
    • API access to security and productivity platform partners
    • 25,000 API calls/month for data transport partners
    Support
    • 24/7 phone and web support
    • Live chat support
    • 24/7 support by phone, email, and online


    Advanced Plan

    OneDrive for Business Dropbox for Business G Suite
    Pricing


    Plan 2

    $120.00/year per user (storage only)

    Advanced plan

    $20.00 /user/month (if billed annually), starting at 5 users

    Business

    $10.00/month per user

    Storage and file sharing
    • 1 TB of storage (can be increased to 25TB)
    • Local copies of files or folders sync
    • Built-in search and discovery tools
    • Unlimited cloud storage (or 1TB per user if fewer than 5 users)
    • Smart search across G Suite with Cloud Search
    Collaboration
    • Word, OneNote, PowerPoint, and Excel documents with Office Online
    • File sharing
    • Moving and managing files between OneDrive and SharePoint
    • Cooperative Writing
    • Document Management
    • Project Management
    • Synchronous Editing
    • Version Control
    • User and company-managed groups
    • Documents, Spreadsheets, and presentations
    • Video and voice conferencing
    • Business email through Gmail
    • Team messaging
    • Shared calendars
    • Low-code app development environment
    Security and administrating
    • Advanced data-loss prevention to identify, monitor, and protect sensitive information
    • In-place holds and data-retention controls
    • 256-bit AES and SSL/TLS encryption
    • Sharing permissions
    • 2FA
    • Domain verification
    • Single sign-on integration
    • Advanced admin controls
    • Tiered admin roles
    • Sharing permissions
    • Dropbox Paper admin tools
    • Admin console and audit log
    • Remote device wipe
    • Device Approvals
    • File event tracking
    • Advanced user management tools
    • Invite enforcement
    Security and administration controls

    • Archive and set retention policies for emails and chats
    • Data regions for G Suite

    eDiscovery for emails, chats, and files

    • Audit reports to track users activity
    Deployment
    • Desktop and browser-based experiences
    • Mobile apps
    • Cloud, SaaS, Web
    • Installed - Mac
    • Installed - Windows
    • Mobile - Android Native
    • Mobile - iOS Native
    • Cloud, SaaS, Web
    • Mobile apps
    Integrations
    • Office 365 integration
    • FastTrack deployment support with the purchase of 50+ seats at no extra cost
    • Office 365 integration
    • API access to security and productivity platform partners
    • 25,000 API calls/month for data transport partners
    Support
    • 24/7 phone and web support
    • Business hours phone support
    • Live chat support
    • 24/7 support by phone, email, and online


    Enterprise Plan

    OneDrive for Business Dropbox for Business G Suite
    Pricing Office 365 Business Premium

    $150.00/year per user

    (storage + Office 365)

    Enterprise plan

    Price is given on request

    Enterprise

    $25.00/month per user

    Storage and file sharing
    • 1 TB of storage
    • Local copies of files or folders sync
    • Built-in search and discovery tools
    • Unlimited cloud storage (or 1TB per user if fewer than 5 users)
    • Smart search across G Suite with Cloud Search
    Collaboration
    • Sharepoint intranet
    • Microsoft Teams
    • Word, OneNote, PowerPoint, and Excel documents with Office Online + desktop versions + web versions of Outlook, Word, Excel, and PowerPoint
    • File sharing
    • Moving and managing files between OneDrive and SharePoint
    • Business-class email hosting with 50 GB mailbox
    • Custom email domain addresses
    • Skype for Business
    • Microsoft Bookings for scheduling appointments
    • Microsoft Planner
    • Yammer for cross department collaboration
    • Cooperative Writing
    • Document Management
    • Project Management
    • Synchronous Editing
    • Version Control
    • User and company-managed groups
    • Documents, Spreadsheets, and presentations
    • Video and voice conferencing
    • Business email through Gmail
    • Team messaging
    • Shared calendars
    • Low-code app development environment
    Security and administrating
    • Advanced data-loss prevention to identify, monitor, and protect sensitive information
    • In-place holds and data-retention controls
    • 256-bit AES and SSL/TLS encryption
    • Sharing permissions
    • 2FA
    • Domain verification
    • Single sign-on integration
    • Advanced admin controls
    • Tiered admin roles
    • Sharing permissions
    • Dropbox Paper admin tools
    • Admin console and audit log
    • Remote device wipe
    • Device Approvals
    • File event tracking
    • Advanced user management tools
    • Invite enforcement
    • Account Capture
    • Network control
    • Enterprise mobility management (EMM) support
    • Domain Insights
    Security and administration controls

      • Archive and set retention policies for emails and chats
      • Data regions for G Suite

    eDiscovery for emails, chats, and files

    • Audit reports to track users activity
    • Data loss prevention for Gmail
    • Data loss prevention for Drive
    • Hosted S/MIME (Secure/Multipurpose Internet Mail Extensions) for Gmail
    • Gmail integration with compliant third-party archiving tools
    • Enterprise-grade access control with security key enforcement
    • Gmail log analysis in BigQuery
    Deployment
    • Desktop and browser-based experiences
    • Mobile apps
    • One license covers 5 PCs or Macs, 5 phones, and 5 tablets per user
    • Cloud, SaaS, Web
    • Installed - Mac
    • Installed - Windows
    • Mobile - Android Native
    • Mobile - iOS Native
    • Cloud, SaaS, Web
    • Mobile apps
    Integrations
    • Office 365 integration
    • FastTrack deployment support with the purchase of 50+ seats at no extra cost
    • Office 365 integration
    • API access to security and productivity platform partners
    • 25,000 API calls/month for data transport partners
    Support
    • 24/7 phone and web support
    • Business hours phone support
    • Live chat support
    • Advanced training for end users and admins
    • 24/7 support by phone, email, and online

    If you are on a tight budget then you can explore the reasonably priced storage plans supported by OneDrive for Business and G-Suite as the features provided by Dropbox for Business come at a higher rate of $12.50 per month for each user.

    Both Google G Suite and Dropbox for Business provide 14-day and 30-day trials respectively to prospective customers. Even though OneDrive for Business does have a trial by itself,  the MS Office365 for Business trial is applicable for OneDrive’s Office 365 Premium Business Plan.

    File Storage Capacity

    Whether you’re exploring the capabilities of OneDrive for Business vs Dropbox for Business vs Google G Suite, file storage capacity remains the utmost priority for enterprises especially if they have legacy data files and documents that must be retained for prolonged periods due to legal and compliance requirements.

    OneDrive for Business comes with 1TB of space per user, which is expandable to 25 TB. The standard pricing plan provided by Dropbox for Business provides 3 TB of storage space. However, if your organization chooses to opt for advanced or enterprise plans in both storage services, then users can benefit from having an unlimited storage space.  

    G-Suite comes with 30 GB worth of space for a basic plan while advanced and enterprise plans support unlimited cloud storage. However, if the platform is being used by less than five employees, the storage per user is limited to 1 TB.

    Sync and File Sharing

    Many prospective organizations are confused about whether to opt for Dropbox or OneDrive for Business. Dropbox boasts of a secure file sharing infrastructure that has top-rated sync and encryption capabilities in its class. The platform also supports Smart Sync, which allows users to use virtually zero hard-disk space by placing each folder and file on Dropbox. Moreover, the platform also allows users to place sharing permissions on data to help them decide the type of access other users have over the shared document within the network.

    OneDrive for Business makes syncing easy with the additional option of the supporting generation of local copies or folders sync. Its file-sharing capabilities are comparable to Dropbox for Business and G-Suite; they’re seamless and fast.

    With G-Suite, you have the benefit of managing users and setting file-sharing permissions. The platform comes with two distinct sync solutions – Drive File Stream (for streaming Drive files directly from the cloud to computer and freeing up disk space and network bandwidth) and Backup and Sync (for synchronizing local files to Drive on the web making them available on all devices) to help you organize files across different devices.

    Assessing Email and Calendar Features

    Both Dropbox for Business and OneDrive for Business have user-friendly and highly functional capabilities. With OneDrive for Business, you can benefit from features, such as Outlook interface, web, and desktop browser email access, 50 GB worth of space, and 150 MB of attachment limit if your plan comes with Office 365.

    Dropbox for Business does not come with its own set of mail and calendar features. You can only unlock these functionalities by integrating your Dropbox for Business account with Office 365.

    On the other hand, G-Suite along with business email through Gmail offers the option of sharing a calendar when sending automatic invites via business emails that have an enterprise domain.

    Security and Privacy

    OneDrive for Business boasts of advanced encryption and sophisticated security features. Sync client settings can be controlled via Group Policy while it also allows you to set device access controls and remotely wipe lost or stolen devices through the admin center. The platform’s sharing capabilities are secured by allowing the administrator to see which file is being shared while in-app sharing mechanisms can be set to comply with organizational policies.

    G-Suite comes with forward secrecy, email encryption, monitoring of suspicious log-in, encryption, and management of cloud access through a centralized system. Data loss prevention remains a priority of this service as it is equipped with mechanisms to prevent malware, spam, and phishing attacks. The platform fully complies with HIPAA and GDPR regulations as well as the clauses mentioned in the EU Model Contracts and more.

    Our third contender is Dropbox for Business. It comes with 256-bit AES and SSL/TLS encryption, version history, file recovery, and supports advanced file sharing options, such as password-protection and expiring shared links. With a device wipe that is performed remotely, administrators can also clear data from devices that are lost or stolen. Like G-Suite, this platform complies with HIPAA and has the added advantage of integrative support with external EMM providers.

    Summary

    …And the winner is

    Selecting the perfect storage services depends on your organizational preferences. From the perspective of affordability, OneDrive for Business and G -Suite are the winners. However, when it comes to OneDrive for Business vs Dropbox, the latter is more suited to meet the needs of large-scale organizations. All in all, the perfect way to make a decision is to understand your enterprise requirements and identify the platform that best suits those needs.

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