This research report discusses the significant reduction in cost and the added data protection that Microsoft 365 backup solutions can bring to an organization through their automation. According to recent case studies, vendor reports, and analyst evaluations from 2023-2025, automated backup technologies provide a 30% savings as the result of better efficiency, faster restores, and more optimal resource utilization across the board. Continue reading
OneDrive Backup Best Practices: A Complete Guide for Microsoft 365 Users
Learn about OneDrive backup best practices, including multiple methods of backing up OneDrive data, how to automate OneDrive backup, and ways to secure OneDrive backups, such as using immutable backups. This guide also compares the pros and cons of multiple OneDrive backup approaches, including native OneDrive backup tools, manual backup, and the use of dedicated, third-party backup platforms such as MSP360 Managed Backup for OneDrive.
Microsoft 365 Backup Solution: Native vs third party backup software
In this article, we compare Microsoft’s built-in backup solution with third-party backup software alternatives, highlighting key differences in functionality, flexibility, and cost. Continue reading
How to prevent ransomware in Microsoft 365
Ransomware is one of the most dangerous and disruptive types of cyber threats we face today. Not only is it disruptive and costly for businesses, but it also causes massive disruption to the backbone of society. Here’s what happens and how to prevent ransomware in Microsoft 365 cloud.
Backup Automation for Microsoft 365: How to cut M365 backup costs by 30%
This research report discusses the significant reduction in cost and the added data protection that Microsoft 365 backup solutions can bring to an organization through their automation. According to recent case studies, vendor reports, and analyst evaluations from 2023-2025, automated backup technologies provide a 30% savings as the result of better efficiency, faster restores, and more optimal resource utilization across the board. Continue reading
How proprietary backup storage requirements kill your ROI
In this article, you will learn why proprietary backup storage can be the silent killer in disaster recovery cost-effectiveness, and what you can do to avoid the pitfalls of inflexible backup storage.
Continue reading
Frequently Asked Questions About Backup for Microsoft 365 / Google Workspace
Backup terminology can quickly become complex. Even experienced IT professionals sometimes find it challenging to distinguish between concepts like retention, redundancy, and true backup—especially within SaaS platforms like Microsoft 365 and Google Workspace.
Microsoft 365 / Google Workspace: SaaS Backup Gaps You Should Know
This article walks through the reasons why Microsoft 365 & Google Workspace does not equate to full data protection, then offers tips on how IT professionals can close the gap by deploying data backup and recovery software that supports all their components.
Air-Gap Backups vs. Immutable Backups: Which Strategy Best Protects Your Data?
The relentless rise of ransomware has made one thing clear: backups are no longer just a recovery tool but a critical line of defense. For managed service providers (MSPs), protecting client data goes beyond simply having backups—it requires ensuring those backups remain untouchable, even in the face of advanced cyberattacks where threat actors seek to compromise backups in conjunction with ransomware attacks.
Snapshot vs. Backup: Understanding the Key Differences in Data Protection
If you take snapshots of your data, you may think your systems are safe against the risk of data loss or destruction. But when it comes time to restore data, you might be in for an unpleasant surprise when, despite having snapshots on hand, you’re not able to restore data successfully or maintain acceptable levels of business continuity.
Why OneDrive Needs a Dedicated Backup Solution
Introduction to why Backup Onedrive needs a third-party solution
If your organization uses Microsoft 365, protecting your data and methods to backup OneDrive is a critical part of a comprehensive backup strategy. While desktop backups are a cornerstone of data protection and an excellent solution for safeguarding local files, they’re not designed to secure your OneDrive data. That is why OneDrive needs a dedicated third-party backup solution, and this is where a specialized solution such as MSP360 Managed Backup for Microsoft 365 comes in.
We’ve already discussed the misconceptions about ways to backup OneDrive and enhance data security. Now, we will explore four critical reasons why OneDrive needs an automated, cloud-based backup solution that operates independently of users’ workstations and connects directly to OneDrive servers.
1.Backup OneDrive: Cloud-to-Cloud Is Faster
Even if OneDrive files reside on a user’s local workstation, relying on a desktop backup still means sending data through an office network that can’t match the speed of a direct, cloud-to-cloud transfer. Local internet connections in the office or at home often have limited bandwidth, creating bottlenecks that slow the backup process and consume valuable time.
MSP360 Managed Backup for Microsoft 365 circumvents these limitations by connecting directly to Microsoft’s servers, leveraging the high-speed and reliable data transfer capabilities of a cloud-to-cloud architecture. This approach ensures that when you backup OneDrive, it run faster, with fewer interruptions and minimal impact on your local network. As a result, your backup process is not only more efficient but also more scalable and cost-effective in the long run.
2. On-Demand Files Should Stay On-Demand
Many OneDrive users rely on the OneDrive Files On-Demand feature, which stores only file pointers locally instead of downloading every file. This approach is intentional, as it keeps workstation disk usage low and maintains a responsive user experience.
Some backup solutions attempt to safeguard OneDrive data by forcing all on-demand files to be downloaded to the workstation before they can be backed up. This undermines the core benefit of Files On-Demand, needlessly consuming local storage and bandwidth and significantly prolonging the backup process. It’s highly inefficient to download files from one cloud environment to a desktop and then re-upload them to another.
By incorporating MSP360 Managed Backup for Microsoft 365 into your strategy, you avoid these pitfalls. Instead of depending on local synchronization, MSP360 connects directly to OneDrive in the cloud, ensuring that every file is backed up without forcing unnecessary downloads or wasting valuable storage space. This approach preserves the benefits of Files On-Demand while providing complete, secure backup protection.
3. Some People Use OneDrive Exclusively in Browser
Not every user works with OneDrive files in a way that a desktop backup can capture. Many users access and edit their documents directly through a web browser, whether they’re on a laptop, tablet, or smartphone. Because these files never need to be downloaded to a local machine, desktop-only backup solutions cannot protect them.
With MSP360 Managed Backup for Microsoft 365, you can ensure full coverage of all user data, regardless of how or where it’s accessed. Instead of relying on local synchronization, MSP360 connects directly to Microsoft 365 to back up every file—whether it’s synced locally or edited exclusively in the cloud. This means that even the files that remain cloud-only are safely stored, giving you the confidence that no important data is left unprotected.
4. Continuous Collaboration Happens in the Cloud
Even when a user’s workstation is offline, and the user is on vacation, colleagues may still be editing and updating this user’s files in OneDrive. By relying solely on desktop backups, you risk missing changes that happen exclusively in OneDrive.
Integrating MSP360 Managed Backup for Microsoft 365 ensures that all file versions are consistently protected at the source, safeguarding the latest file changes no matter when or where they occur.
Further reading Set up MSP360 Managed Backup for Microsoft 365
Conclusion on how to backup OneDrive
In modern organizations, people collaborate on documents in cloud platforms like OneDrive, trusting them with some of the most business-critical documents. While desktop backups are excellent for securing locally stored files, they are not optimized to handle the unique challenges of protecting cloud-based data. A dedicated cloud-based solution, such as MSP360 Managed Backup for Microsoft 365, is essential to backup One Drive. It ensure that all files—whether synced, cloud-only, or actively collaborated on—are fully protected.
By integrating MSP360 Managed Backup for Microsoft 365 with your existing desktop backup solution, you gain comprehensive coverage for both local and cloud-based data. Experience how a specialized backup approach can secure your organization’s data effectively. Take advantage of our trial licenses and storage to see the benefits for yourself and gain the peace of mind that comes with knowing your data is fully protected.
Further reading Why You Need to Back Up Microsoft 365 and How MSP360 Helps (Whitepaper)
What is Backup Software?
A Comprehensive Guide by MSP360 on what is Backup software
Our lives revolve around data and the protection of that data, so in this article, you will learn the critical importance of what is backup software. From irreplaceable photos and documents to crucial business files and applications, information is the backbone of everything we do. But what happens when disaster strikes?