![\"Mixed](\"https:\/\/www.msp360.com\/resources\/wp-content\/uploads\/2018\/09\/scheme.png\")
The mixed environment of online Office 365 services and on-premises infrastructure<\/p><\/div>\n
Address space can be the same, since Exchange servers, either online or on-premises, can forward emails to each other. You will also be able to seamlessly update Microsoft Office applications because Microsoft uses the same updating model as that for Windows 10\u2014small regular updates. This approach allows you to adopt new features with no frustrating major interface changes.<\/p>\n
But Online Exchange is quite different from the on-premises version from a backup perspective. It doesn\u2019t allow you to use the same corporate backup tools as with classic Microsoft Exchange. Let\u2019s check out available options.<\/p>\n
<\/a>Office 365 Mailbox Backup how-to<\/h2>\nSince your users will use the standard Microsoft Outlook with Office 365, it is possible to download emails in a.PST archive for every user. This is a typical and very basic backup approach, shifting the following duties \u00a0to you:<\/p>\n
\n- Implement reliable data storage for a big set of.PST archives.<\/li>\n
- Create data transfer mechanisms to copy archives from desktop clients to centralized backup storage.<\/li>\n
- Perform scheduled backups with third-party tools (scripts) since Outlook doesn\u2019t allow you to create scheduled data copies to archive. The one exception is.OST archives used to keep a server-side mailbox on the fixed side. So you could get an automatically updated OST archive for old emails.<\/li>\n<\/ul>\n\n
![\"Whitepaper](\"\/wp-content\/uploads\/2022\/03\/Why-You-Need-to-Back-Up-Microsoft-365-CTA.jpg\")
<\/div>\n\nWhy You Need to Back Up Microsoft 365 and How MSP360 Helps<\/div>\n<\/div>\n![\"CTA\"](\"https:\/\/no-cache.hubspot.com\/cta\/default\/5442029\/a03f1309-f6ae-439a-9be0-d11b29410547.png\")
<\/a><\/span><\/span>\n<\/div>\n<\/div>\nYou should also keep in mind that.PST files are space-consuming, and you cannot manage them as a single backup archive. Every recovery of any single email will lead to finding an appropriate.PST file, attaching it to Microsoft Outlook, and then searching the email in the archive with copy-paste restoration. This is not the worst-case scenario for small companies, but this approach will become more and more complex with every mailbox added to your infrastructure.<\/p>\n
Microsoft also has a few Office 365 server-side mechanisms to help you get accidentally deleted data back:<\/p>\n
\n- Litigation hold<\/b><\/a> - This option allows you to set a period during which deleted items will not be purged. The administrator can restore stored emails even if a user deleted them from the Trash.<\/li>\n
- Mailbox retention policies<\/b> - policies that allow you to remove emails after a certain period (but it is also possible to use these as a backup-like tool). Users can\u2019t delete emails permanently if such policies are in action. You can use retention policies for a group of users or an entire Exchange organization.<\/li>\n<\/ul>\n
There is also a set of technologies allowing you to improve service availability.\u00a0These include Database Availability Groups and Lagged data copies, which protect your data from a logical corruption or massive disaster. But they are not equivalent to backups, which you can store as long as you need in any storage format of your choice. That is why we suggest implementing a specialized tool allowing you to back up Office 365 mailboxes and the rest of the infrastructure for your cloud backend.<\/p>\n
There is a broad range of cloud backup tools available\u2014for example, Office 365 Backup solution<\/a> by MSP360. You can try it for free and get a real insight into how these tools work. (Here is a quick configuration guide<\/a>\u00a0in.PDF format to save your time.)<\/p>\nExplore more about our backup software and Microsoft 365<\/h3>\n
To amplify <\/span>cloud services like Microsoft 365 and Google Workspace<\/span><\/a>, businesses and Managed Service Providers (MSPs) must navigate a variety of strategic, security, and operational considerations. For <\/span>MSPs looking to expand their offerings, selling Microsoft 365 provides a robust framework<\/span><\/a> for delivering value to clients. <\/span>Understanding the Microsoft 365 shared responsibility model<\/span><\/a> is critical for delineating responsibilities between providers and clients to ensure data security and compliance. When choosing email solutions, <\/span>comparing Exchange Online vs. Exchange On-Premises<\/span><\/a> can guide decisions based on scalability and maintenance needs. To safeguard data, <\/span>adopting Microsoft 365 best practices for data protection<\/span><\/a> is essential, particularly for cloud-based environments. When evaluating cloud storage, a comparison of <\/span>Dropbox, OneDrive for Business, and Google G Suite<\/span><\/a> highlights key differences in functionality and integration. For comprehensive backup solutions, tools like MSP360 <\/span>Backup for M365 and Google Workspace provide robust options, including PST<\/span><\/a> export capabilities. Additionally, securing Google Workspace requires adherence to a <\/span>Google G Suite security guide<\/span><\/a>, while <\/span>Office 365 SharePoint backup<\/span><\/a> ensure data resilience across critical workloads.<\/span><\/p>\nOffice 365 Mailbox Backup in a nutshell.<\/h2>\n
<\/div>\n<\/a><\/span><\/span>\n<\/div>\n<\/div>\nYou should also keep in mind that.PST files are space-consuming, and you cannot manage them as a single backup archive. Every recovery of any single email will lead to finding an appropriate.PST file, attaching it to Microsoft Outlook, and then searching the email in the archive with copy-paste restoration. This is not the worst-case scenario for small companies, but this approach will become more and more complex with every mailbox added to your infrastructure.<\/p>\n
Microsoft also has a few Office 365 server-side mechanisms to help you get accidentally deleted data back:<\/p>\n
- \n
- Litigation hold<\/b><\/a> - This option allows you to set a period during which deleted items will not be purged. The administrator can restore stored emails even if a user deleted them from the Trash.<\/li>\n
- Mailbox retention policies<\/b> - policies that allow you to remove emails after a certain period (but it is also possible to use these as a backup-like tool). Users can\u2019t delete emails permanently if such policies are in action. You can use retention policies for a group of users or an entire Exchange organization.<\/li>\n<\/ul>\n
There is also a set of technologies allowing you to improve service availability.\u00a0These include Database Availability Groups and Lagged data copies, which protect your data from a logical corruption or massive disaster. But they are not equivalent to backups, which you can store as long as you need in any storage format of your choice. That is why we suggest implementing a specialized tool allowing you to back up Office 365 mailboxes and the rest of the infrastructure for your cloud backend.<\/p>\n
There is a broad range of cloud backup tools available\u2014for example, Office 365 Backup solution<\/a> by MSP360. You can try it for free and get a real insight into how these tools work. (Here is a quick configuration guide<\/a>\u00a0in.PDF format to save your time.)<\/p>\n
Explore more about our backup software and Microsoft 365<\/h3>\n
To amplify <\/span>cloud services like Microsoft 365 and Google Workspace<\/span><\/a>, businesses and Managed Service Providers (MSPs) must navigate a variety of strategic, security, and operational considerations. For <\/span>MSPs looking to expand their offerings, selling Microsoft 365 provides a robust framework<\/span><\/a> for delivering value to clients. <\/span>Understanding the Microsoft 365 shared responsibility model<\/span><\/a> is critical for delineating responsibilities between providers and clients to ensure data security and compliance. When choosing email solutions, <\/span>comparing Exchange Online vs. Exchange On-Premises<\/span><\/a> can guide decisions based on scalability and maintenance needs. To safeguard data, <\/span>adopting Microsoft 365 best practices for data protection<\/span><\/a> is essential, particularly for cloud-based environments. When evaluating cloud storage, a comparison of <\/span>Dropbox, OneDrive for Business, and Google G Suite<\/span><\/a> highlights key differences in functionality and integration. For comprehensive backup solutions, tools like MSP360 <\/span>Backup for M365 and Google Workspace provide robust options, including PST<\/span><\/a> export capabilities. Additionally, securing Google Workspace requires adherence to a <\/span>Google G Suite security guide<\/span><\/a>, while <\/span>Office 365 SharePoint backup<\/span><\/a> ensure data resilience across critical workloads.<\/span><\/p>\n
Office 365 Mailbox Backup in a nutshell.<\/h2>\n
- Mailbox retention policies<\/b> - policies that allow you to remove emails after a certain period (but it is also possible to use these as a backup-like tool). Users can\u2019t delete emails permanently if such policies are in action. You can use retention policies for a group of users or an entire Exchange organization.<\/li>\n<\/ul>\n